--- title: Inviting Crew to a Role description: When you Invite Crew onto a Role they are given the opportunity to Accept or Decline that offer. --- [Skip to content](https://help.liveforce.co/en/admin/inviting-crew-to-a-role#main-content) [![Liveforce](https://help.liveforce.co/hs-fs/hubfs/Liveforce-logo.png?width=122&height=24&name=Liveforce-logo.png)](https://liveforce.co/) Open main navigation Close main navigation - [Log In](https://admin.liveforce.co/) [Log In](https://admin.liveforce.co/) Admin Knowledge Base - There are no suggestions because the search field is empty. 1. [Admin App](https://help.liveforce.co/en/admin?hsLang=en) 2. [Job Fulfilment](https://help.liveforce.co/en/admin/job-fulfilment?hsLang=en) 3. [Methods](https://help.liveforce.co/en/admin/job-fulfilment?hsLang=en#methods) March 10, 2025 # Inviting Crew to a Role ## When you Invite Crew onto a Role they are given the opportunity to Accept or Decline that offer. #### Inviting Crew When you Invite Crew onto a Role they are given the opportunity to Accept or Decline that offer. - Click on the Role that you want to Invite Crew to and the Job Fulfilment popin will open - Select INVITED from the sub-menu - Type the Crew's name or email address to invite them to the Role - Names will appear below to select from ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Invited%20option%20in%20the%20Job%20Fulfilment%20pop-in-png.png?width=688&height=536&name=Inviting%20Crew%20to%20a%20Role%20-%20Invited%20option%20in%20the%20Job%20Fulfilment%20pop-in-png.png) *Invited option in the Job Fulfilment pop-in* #### Not Available - If a Crew member is not available it will inform you as such and prevent a double-booking - Additional information may also be available informing which Board/Job they are confirmed on or if they are unavailable ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Unavailable%20Crew%20highlighted-png.png?width=688&height=476&name=Inviting%20Crew%20to%20a%20Role%20-%20Unavailable%20Crew%20highlighted-png.png) *Unavailable Crew highlighted* #### Crew Confirmation - Whenever Crew are invited it is possible to amend their fees on an individual basis - By default it will use what has been added to the Role when it was created - Click the CONFIRM button to add them to the Invited list - No notification will be sent until the Job changes are Published ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Edit%20fees%20on%20a%20per%20Crew%20basis%20before%20confirming%20the%20invitation-png.png?width=688&height=631&name=Inviting%20Crew%20to%20a%20Role%20-%20Edit%20fees%20on%20a%20per%20Crew%20basis%20before%20confirming%20the%20invitation-png.png) *Edit fees on a per Crew basis before confirming the invitation* - The total number of invited Crew is visible on the Role ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Invite%20count%20visible%20on%20each%20Role-png.png?width=688&height=484&name=Inviting%20Crew%20to%20a%20Role%20-%20Invite%20count%20visible%20on%20each%20Role-png.png) *Invite count visible on each Role* - It is possible to Invite more Crew than slots available - In these cases it becomes a first-come-first-confirmed scenario ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Send%20more%20invites%20than%20slots%20available-png.png?width=688&height=477&name=Inviting%20Crew%20to%20a%20Role%20-%20Send%20more%20invites%20than%20slots%20available-png.png) *Send more invites than slots available* #### Multiple Bookings - It is possible to select multiple Roles across multiple dates and Invite Crew onto the selected Roles at the same time - Use the CTRL/CMD key to click into and select multiple Roles - The Job Fulfilment pop-in will open automatically ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Invite%20Crew%20to%20multiple%20Jobs%20at%20the%20same%20time-png.png?width=688&height=412&name=Inviting%20Crew%20to%20a%20Role%20-%20Invite%20Crew%20to%20multiple%20Jobs%20at%20the%20same%20time-png.png)*Invite Crew to multiple Jobs at the same time* #### Crew App - When the Job is Published an email invite is sent out - In the Crew App the invited Crew now have the option to ACCEPT or DECLINE the offer ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20DECLINE%20and%20ACCEPT%20options%20in%20the%20Crew%20App-png.png?width=688&height=387&name=Inviting%20Crew%20to%20a%20Role%20-%20DECLINE%20and%20ACCEPT%20options%20in%20the%20Crew%20App-png.png)*DECLINE and ACCEPT options in the Crew App* #### Invitation Accepted - When Crew Accept an Invite their avatar and name appear in a slot in real-time ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Invitation%20accepted-png.png?width=688&height=384&name=Inviting%20Crew%20to%20a%20Role%20-%20Invitation%20accepted-png.png)*Invitation accepted* #### Declined Invitation - If Crew Decline an Invitation they will appear under the DECLINED list on the Invite tab ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Declined%20list-png.png?width=688&height=507&name=Inviting%20Crew%20to%20a%20Role%20-%20Declined%20list-png.png)*Declined list* #### Crew Become Unavailable - If the Invited Crew become unavailable before they respond to an Invite they will be moved to the UNAVAILABLE list on the Invited tab ![](https://help.liveforce.co/hs-fs/hubfs/Inviting%20Crew%20to%20a%20Role%20-%20Unavailable%20List-png.png?width=688&height=535&name=Inviting%20Crew%20to%20a%20Role%20-%20Unavailable%20List-png.png)*Unavailable list* - [Training Academy](https://help.liveforce.co/en/admin/training-academy?hsLang=en) - [The Basics](https://help.liveforce.co/en/admin/the-basics?hsLang=en) - [Boards](https://help.liveforce.co/en/admin/boards?hsLang=en#main-content) - [Timezones](https://help.liveforce.co/en/admin/boards?hsLang=en#timezones) - [Job Scheduling](https://help.liveforce.co/en/admin/job-scheduling?hsLang=en#main-content) - [Multiple Day Jobs](https://help.liveforce.co/en/admin/job-scheduling?hsLang=en#multiple-day-jobs) - [Basics](https://help.liveforce.co/en/admin/job-scheduling?hsLang=en#basics) - [Managing](https://help.liveforce.co/en/admin/job-scheduling?hsLang=en#managing) - 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