Admins in companies with Expenses turned on can choose settings for Crew expense submissions.
Expenses in Crew App
Admin navigates to PLATFORM SETTINGS > APP SETTINGS > SETTINGS
Navigation
Scroll down to EXPENSES SETTINGS.
Please note that any changes to Expenses settings will impact all your Profiles.
Expenses settings
By default, expense submissions are set to allow Crew 28 days to submit an expense after a Job is completed, even after the Job has been added to a Payment Report.
28 days by default
This is the notice shown in the Crew app expenses page when the default is chosen.
Time warning
In this scenario, Admin wants to prevent Crew from submitting an expenses claim after the Job has been added to a Payment Report. They also want the Crew to Submit their expenses within two weeks of completing a Job.
Admin can close expense submissions for a Job after the Job has been added to a Payment run by ticking this box. They can also edit the time that they will allow Crew to submit a claim, in this case two weeks after the Job is finished.
On completion of the Job, Crew will be informed of these settings in their apps on the Expenses page.
Closed after Payment Report
It’s important to note that when the option to close expense submissions has been selected, and Admin has added the Job to a Payment Report, Crew will no longer have the option to submit an expense claim. Even if it’s within the time period selected, which in this scenario was 14 days.
A notice will be shown to this effect in the Crew app.
Submissions closed notice