---
title: "Data Validation: Reviewing Submissions"
description: In this guide, we'll cover how to find and review submissions, verify or reject them.
---

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October 20, 2026

# Data Validation: Reviewing Submissions

## By The End Of This Guide, Admins Will Be Able To Manage Crew Data Validation Submissions, Including Resubmissions And Validation Statuses.

<iframe src="https://player.vimeo.com/video/1237532455?h=c422999f50&amp;badge=0&amp;autopause=0&amp;player_id=0&amp;app_id=58479" frameborder="0" allow="autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share" referrerpolicy="strict-origin-when-cross-origin" style="position:absolute;top:0;left:0;width:100%;height:100%;" title="Reviewing Submissions"></iframe>

### Review Crew Data

Click the Crew member whose Record shows REVIEW. The review pop-in opens. 

![image14](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image14.png?width=670&height=419&name=image14.png)*Review Status on Workforce Profile*

Use the HISTORY AND NOTES to check previous activity, including who did what and when. 

![image27](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image27.png?width=670&height=419&name=image27.png)*History and Notes Section*

To leave an internal note, select the + icon and add your note. You can add a note even if the Crew member hasn't submitted anything yet, this creates the Record for them automatically. 

![image26](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image26.png?width=670&height=419&name=image26.png)*Internal Notes Icon*

If you need to correct something on the Crew Member's behalf, amend their answers directly, including the expiry date. This is logged in the Record's history. 

![image22](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image22.png?width=670&height=419&name=image22.png)*Pencil Edit Icon*

### Verify or Reject Data

If the submitted Profile Data is correct:

Select VERIFY. 

![image16](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image16.png?width=670&height=419&name=image16.png)*Verify Button*

Select YES to confirm.

![image29](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image29.png?width=670&height=419&name=image29.png)*Yes Button*

The Record is marked as VERIFIED.

![image18](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image18.png?width=670&height=419&name=image18.png)  
*Verified Record*

If the submitted Profile Data is incorrect:

Select REJECT.

![image2](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image2.png?width=670&height=419&name=image2.png)*Reject Button*

Enter a reason for the rejection and click CONFIRM. 

![image20](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image20.png?width=670&height=419&name=image20.png)*Enter Reason and Confirm*

The Crew member can now update their Profile Data and resubmit. Once they do, the Record returns to REVIEW.

If you need to reject something that's already been verified:

Open the verified Record.

![image30](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image30.png?width=670&height=419&name=image30.png)*Verified Record*

Select REJECT. 

![image9](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image9.png?width=670&height=419&name=image9.png)*Reject Button*

The Crew Member is notified and must resubmit.

### Crew View After Rejection

The Crew Member sees the rejection and reason in the Crew App.

![image19](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image19.png?width=670&height=379&name=image19.png)*Crew Rejection View*

They can update their Profile Data and resubmit; this returns the Record to REVIEW status.

![image31](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image31.png?width=670&height=419&name=image31.png)*Review Status*

Once the Admin verifies it, the Crew see it as VERIFIED.

![image28](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image28.png?width=670&height=378&name=image28.png)*Crew Verified View*

If a Crew Member tries to edit something that's already been verified, they're asked to choose KEEP VERIFIED or EDIT ANYWAY. Selecting EDIT ANYWAY removes the verified status, and you must review the updated information again.  
![image11](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image11.png?width=670&height=378&name=image11.png)  
*Crew Edit Data View*

### Bulk Validation

On the Validation page, select the checkbox for each Record in REVIEW that you want to action. 

![image24](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image24.png?width=670&height=419&name=image24.png)*Bulk Validation*

Open the status menu and click either MARK AS VERIFIED or MARK AS REJECTED. 

![image25](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image25.png?width=670&height=419&name=image25.png)

*Bulk Validation Status Menu*

If rejecting, enter a rejection reason — this applies to all selected Records.

![image3](https://help.liveforce.co/hs-fs/hubfs/Validation%20Page/image3.png?width=670&height=419&name=image3.png)*Rejection Reason Box*

The action is recorded in each Record's history.

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